CARRADALE CAMERA CLUB CONSTITUTION
1.The Club is to be called Carradale Camera Club
2.Objects:
a.The objects of the Club are the furtherance of the Art and Technique of Photography by exchanging ideas and assistance among members and by organising lectures, demonstrations, competitions, exhibitions and other Photography related events.
3.Membership:
a.The membership year will commence with the Annual General Meeting in May.
b.Any person interested in photography as an amateur or professional and who agree to actively support the Club’s objectives may apply for membership.
c.Persons wishing to become members are required to submit their names to the Committee, supported by a Proposer and Seconder. Membership is subject to election at a committee meeting and payment of the appropriate subscription within 30 days of election.
4.Subscription:
a.The amount of the Annual Subscription will be determined by the Annual General Meeting.
b.Membership of the Club ceases if the Annual Subscription is not paid within three months of the Annual General Meeting (AGM) of that year.
c.No person may enter a Club competition or submit work for a Club exhibition if the Annual Subscription for the current year remains unpaid.
5.Organisation:
a.The Officers of the Club will consist of Chairperson, Secretary, Treasurer and Competition Secretary
b.Officers are to be elected each year at the AGM.
c.No Officer can serve for more than three consecutive terms.
d.A break of one year minimum must elapse before that officer becomes eligible for re-election.
6.Management:
a.The Club is to be managed by a Committee consisting of the Officers and at least two other elected members
b.Four Committee members will constitute a Quorum
c.The Committee will meet as often as business requires between September and the AGM in May.
d.Club Members may attend Committee meetings and take part in any discussions, but will not be able to vote. Notice of intended meetings to be announced on club nights .
e.The Committee may fill vacancies that occur for any reason between AGMs. Persons so appointed will serve until the next AGM.
7.Finances:
a.The Committee is to keep, in the name of the Club, a bank account into which all monies are to be paid. All cheques are to be signed by the Treasurer and one other signatory nominated by the Committee.
8.Annual General Meeting:
a.The Annual General Meeting (AGM) will be held during the month of may each year
b.The business to include:
i.Minutes of the Previous year’s AGM
ii.Annual Report of the Committee
iii.Statement of Accounts and audited balance sheet
iv.Election of Officers and Committee members
v.Any Other Business.
c.The Committee must forward to all members at least 21 days before the date of the AGM, the following:
i.A notice convening the AGM
ii.The names of the present Committee
iii.Nominations for the election to the Committee
iv.An agenda for the AGM
d.Propositions for any other items to be included in the Agenda of the AGM must be given to the Committee, in writing ,not less than 14 days before the date of the meeting, and signed by two Club members as Proposer and Seconder
9.Special General Meeting:
a.A Special General meeting (SGM) may be called at any time by the Committee, or upon receipt of a request, signed by not less than one quarter of the Club Members, stating the reasons for which it is required.
b.21 days notice must be given containing:
i.Notice convening the SGM
ii.Details of all business to be transacted
c.No business other than that appearing in the convening notice is to be transacted at the SGM.
10. Emergencies:
In the event of anything occurring that is not provided for or is unclear in the foregoing Rules, the Committee has authority to deal with it at its discretion.
11. Dissolution:
The Club may be dissolved only at an AGM or a SGM convened for that purpose. The consent of three quarters of members present at the meeting is required to dissolve the Club. Disposal of Club funds and assets to be decided at the same meeting.
12. General:
Outline Duties of Officers
a.Chairperson. Chairs committee meetings, co-ordinating the activities of the other committee members. Conducts business at Club meetings.
b.Secretary. Takes minutes at all committee meetings. Conducts all correspondence on behalf of the Club. Presents Minutes of previous meeting and a correspondence report at committee meetings.
c.Treasurer. Maintains the Club’s bank account. Signs all cheques together with the co-signing officer(s) nominated by the Committee. Presents a current financial report at committee meetings
d.Competition Secretary. Co-ordinates the internal and external competitive aspects of the Club.
13. Rules:
a.The foregoing Rules form the Constitution of the Club
b.No alteration of any kind can be made to the Rules, except at an AGM or a SGM
23 May 2009
1.The Club is to be called Carradale Camera Club
2.Objects:
a.The objects of the Club are the furtherance of the Art and Technique of Photography by exchanging ideas and assistance among members and by organising lectures, demonstrations, competitions, exhibitions and other Photography related events.
3.Membership:
a.The membership year will commence with the Annual General Meeting in May.
b.Any person interested in photography as an amateur or professional and who agree to actively support the Club’s objectives may apply for membership.
c.Persons wishing to become members are required to submit their names to the Committee, supported by a Proposer and Seconder. Membership is subject to election at a committee meeting and payment of the appropriate subscription within 30 days of election.
4.Subscription:
a.The amount of the Annual Subscription will be determined by the Annual General Meeting.
b.Membership of the Club ceases if the Annual Subscription is not paid within three months of the Annual General Meeting (AGM) of that year.
c.No person may enter a Club competition or submit work for a Club exhibition if the Annual Subscription for the current year remains unpaid.
5.Organisation:
a.The Officers of the Club will consist of Chairperson, Secretary, Treasurer and Competition Secretary
b.Officers are to be elected each year at the AGM.
c.No Officer can serve for more than three consecutive terms.
d.A break of one year minimum must elapse before that officer becomes eligible for re-election.
6.Management:
a.The Club is to be managed by a Committee consisting of the Officers and at least two other elected members
b.Four Committee members will constitute a Quorum
c.The Committee will meet as often as business requires between September and the AGM in May.
d.Club Members may attend Committee meetings and take part in any discussions, but will not be able to vote. Notice of intended meetings to be announced on club nights .
e.The Committee may fill vacancies that occur for any reason between AGMs. Persons so appointed will serve until the next AGM.
7.Finances:
a.The Committee is to keep, in the name of the Club, a bank account into which all monies are to be paid. All cheques are to be signed by the Treasurer and one other signatory nominated by the Committee.
8.Annual General Meeting:
a.The Annual General Meeting (AGM) will be held during the month of may each year
b.The business to include:
i.Minutes of the Previous year’s AGM
ii.Annual Report of the Committee
iii.Statement of Accounts and audited balance sheet
iv.Election of Officers and Committee members
v.Any Other Business.
c.The Committee must forward to all members at least 21 days before the date of the AGM, the following:
i.A notice convening the AGM
ii.The names of the present Committee
iii.Nominations for the election to the Committee
iv.An agenda for the AGM
d.Propositions for any other items to be included in the Agenda of the AGM must be given to the Committee, in writing ,not less than 14 days before the date of the meeting, and signed by two Club members as Proposer and Seconder
9.Special General Meeting:
a.A Special General meeting (SGM) may be called at any time by the Committee, or upon receipt of a request, signed by not less than one quarter of the Club Members, stating the reasons for which it is required.
b.21 days notice must be given containing:
i.Notice convening the SGM
ii.Details of all business to be transacted
c.No business other than that appearing in the convening notice is to be transacted at the SGM.
10. Emergencies:
In the event of anything occurring that is not provided for or is unclear in the foregoing Rules, the Committee has authority to deal with it at its discretion.
11. Dissolution:
The Club may be dissolved only at an AGM or a SGM convened for that purpose. The consent of three quarters of members present at the meeting is required to dissolve the Club. Disposal of Club funds and assets to be decided at the same meeting.
12. General:
Outline Duties of Officers
a.Chairperson. Chairs committee meetings, co-ordinating the activities of the other committee members. Conducts business at Club meetings.
b.Secretary. Takes minutes at all committee meetings. Conducts all correspondence on behalf of the Club. Presents Minutes of previous meeting and a correspondence report at committee meetings.
c.Treasurer. Maintains the Club’s bank account. Signs all cheques together with the co-signing officer(s) nominated by the Committee. Presents a current financial report at committee meetings
d.Competition Secretary. Co-ordinates the internal and external competitive aspects of the Club.
13. Rules:
a.The foregoing Rules form the Constitution of the Club
b.No alteration of any kind can be made to the Rules, except at an AGM or a SGM
23 May 2009